Appendices

You can go overboard with charts, tables and checklist. Then again, if you don't have some way to track what is happening, you will forget important details that will frustrate you later on. Adapt the appendices for your own purposes and make sure everyone has copies who needs them to do their assigned tasks.

If it is practical, make sure that everyone has written instructions about what they need to do for the event to be successful. These appendices and instructions can then be reworked to be even more effective for your next event.

1. Event Planning Chart
2. Sample Time Line Form
3. Sample Budget
4. Speech/Presentation Checklist for Coordinator
5. Speech/Presentation Checklist for Presenters
6. Sample Speaker's Contract
7. Site/Venue Checklist
8. Sample Press Release
9. Final Preparations
10. Day of Event Checklist
11. Program Requirements
12. Evaluation Form: A Simple Version
13. Evaluation Form: A Detailed Version



Appendix 1: Event Planning Chart


Standard Action Planning requires that you keep track of who is doing what and by when. Use the following to keep track of the overall project and use other appendices for specific aspects of the event planning process.

Item Who will do By Comments?

the work when?

One planner or committee chosen

Person in charge of volunteer/staff

for the event chosen

Time line created

Purpose chosen

Audience defined

Type of event decided

Theme chosen

Work with other organizations?

Sponsorships

Preliminary budget

Speaker(s) chosen

Venue chosen

Audio-visual chosen

Press release written and sent

Flyers and/or posters created and

distributed

Brochures created and distributed

Registration form created and

distributed

Menu chosen (if any)

Final preparations completed

Event day supplies prepared

Brief end of event day recognition for

all people involved in planning

and actual event

Evaluation

Pay off all invoices and expenses

Finalize budget and prepare report

Final meeting with planning group

and a celebration party



Appendix 2: Sample Time Line Form


The size and complexity of your event will determine how much time you should spend on preparing for it. A meeting of 10 people, for example, may take only a few hours to organize a few weeks or month before the event. A one-day workshop with out-of-town speaker(s) and participants can take between 2-6 months, depending on how many people can help you. A large conference can easily take 12-15 months to organize.

Here is a sample 3-month timeline for a one-day workshop event. As with the Action Plan Chart, check off items are they are accomplished and make sure everyone involved in the planning process has a copy of the chart. Task Time Line

Decide on one planner or a planning committee Month 1

(and who will head the committee)

Decide on type of event and theme Month 1

Decide on whether to work with other community Month 1

groups or organizations

Decide on whether or not to look for sponsors for event Month 1

Decide on budget (prospective revenues and expenses) Month 1

Decide on speaker(s) Month 1

Decide on venue (place to hold event) Month 1

Reserve travel and accommodation for speaker(s) Month 2

and block of rooms for participants

Marketing event to other groups, media, public Month 2

including brochures, registration forms, e-mail lists

Choosing a menu (if any) for event including snack breaks Months 2 & 3

Choosing audio-visual needs for meeting Months 2 & 3

Follow-up marketing and local media contacts Month 3

Prepare workshop materials, handouts, registration Month 3 and day of event

table items (extra forms, pens, name tags, markers,

tape, stapler, contact and participants' lists, etc.

Paying speakers' fee, accommodation costs, Month 3 and after event venue rental, a/v rentals, and other expenses

Event evaluations Day of event and summarize after event

Finalize budget After the event

Final meeting to review overall process and make After the event

recommendations for similar events in the future

including revisions to all forms, charts and checklists used.

A party or similarly suitable recognition for all the After the event.

hard work put into a successful event!



Appendix 3: A Sample Budget for a One-Day Workshop

The following is a simple budget for a one-day workshop to give you an idea of the revenue potentials and expense categories involved. Play around with the revenue figures to see how little changes can improve your return on investment for putting on the event. Revenues from a One-Day Workshop* 100 people 200 300

100 people x $49 (or more) $ 4900 $ 9800 $ 14,700

Sponsorships, grants, advertising, $ 4000 $ 4000 $ 4000

corporate contributions, donations

Product sales (calendars, books, CDs) $ 500 $ 1000 $ 1500

Total Revenues $ 9400 $ 14,800 $ 20,200
Expenses

Speaker's fee $ 4000 $ 4000 $ 4000

Travel and accommodation $ 500 $ 500 $ 500

Local promotion & overhead costs** $ 500 $ 500 $ 500

Total Expenses $ 5000 $ 5000 $ 5000 Earnings for your organization $ 4400 $ 9800 $ 14,800 As well as the actual dollars raised, you will have increased your community profile, possible recruitment and cooperation between community organizations. SOME IMPORTANT IDEAS to ENSURE SUCCESS: 1. To increase the participation of your community and region's members, it is often best to partner with local agencies, faith communities, media, foundations and governments to cover most of the costs. Assigning specific volunteers and staff to be the contact person with all of these groups increases the participation rate and cooperation levels dramatically. 2. Changing the one-day workshop fee from $49 to
only $75 increases your revenue by 50% to:

100 people 200 300

$7,500 $15,000 $22,500
yet $75 for a one-day workshop is very good value for the investment.
* If you add $10-$20 to the participants' fee, you can include a 'free' lunch with the event. ** Expense accounts can be as detailed as you like. For example, overhead might include: travel cost in visiting venue, hotels, etc.; conference coordinator's time and expenses, brochures, flyers, posters, registration forms, mailing lists, postage, advertising, stationary, telephone and fax costs, computer time and e-mails costs, hotel accommodation for planning group, meals, a/v rentals, venue rentals, security, insurance, entertainment, decorations, media packages, handout packages, awards/gifts. For a one-day workshop, too detailed a budget is more time consuming than is probably necessary.



Appendix 4: Speech/Presentation Checklist for Coordinator

Speaker's Name
Date of Contact
Contact Info (telephone, email)
Agree Upon Fee
Date, Time & Length of presentation Audio-visual requirements: (check boxes that apply)
o microphone(s), o flip charts, o overhead projector, o slides/films/computer shows,

audiotape/CD, o DVD/VCR The content event planners want covered in presentation? (use back of form if necessary)
Contract-Invoice Sent &Returned?
Fee & Expenses Paid when?
Speaker's Photo Sent?
Speaker's Bio Sent?
Handout Master Sent?
Transportation Booked & Paid?
Accommodation Booked?
Health Insurance Booked?
Contact Summaries: Date Discussions
Use blank sheet if needed.



Appendix 5: Speech/Presentation Checklist for Presenters

(As an event planner, you can offer this form as a 'gift' to your speakers in case they do not have a similar form themselves.)

Event Planner's Name
Date of Contact
Contact Info (telephone, email)
Agree Upon Fee
Date, Time & Length of presentation Audio-visual requirements: (check boxes that apply)
o microphone(s), o flip charts, o overhead projector, o slides/films/computer shows,

audiotape/CD, o DVD/VCR The content event planners want covered in presentation? (use back of form if necessary) Contract-Invoice Sent &Returned?
Fee & Expenses Paid when?
Speaker's Photo Sent?
Speaker's Bio Sent?
Handout Master Sent?
Transportation Booked & Paid?
Accommodation Booked?
Health Insurance Booked?
Location & Directions?
LOCAL Presentations (check off to ensure you have everything you need for your presentation(s):
o Speech, Agenda/Schedule

Overheads/Computer

audio/video tapes for during presentation

handout material if bringing your own

Business Cards

Promotional Materials

Calendar/Appointment Book

"Thank You" gift for organizers

Books/Products for Sale

Credit Card Machine

Order forms for products

Give-away gifts for participants

Guitar/musical instrument

Comb/Brush

masking tape for overhead projector

extra markers, pens, pencils, blank overheads, etc.

ID: driver's licence, citizenship, credit cards

money (bills & coins)

glasses, contact lens, eye drops/solutions AWAY TRIPS (check off to ensure you have everything you need for your presentation(s):
o Everything in table above

ID (Passport, citizenship, Country's travel visa

airline/train/bus tickets

medication(s)

clothes for presentation

other clothes: underwear, socks, shirts/blouses, pants/skirts, ties/neckwear, belts, jacket, shoes (dress and for comfort), slippers, T-shirt, nightwear

winter clothes: coat, sweater, gloves, scarf, boots, hat

thread kit, travel iron/hair dryer,

toiletries: tooth brush & paste, floss, deodorant, makeup, scissors, band-aids, shampoo, etc. For your family leave information on:
o Where you will be ­ location, telephone number & contact person

Travel Information: dates, flights/trips, departure/arrivals, contact numbers (if any)



Appendix 6: Sample Speaker's Contract


This contract is written in the spirit of having both parties to the agreement understand their mutual responsibilities to provide the most successful presentation possible to the attending audience. This contract is made as of the ??th day of Month, year between Harry van Bommel (the Speaker) and Organization Name. Harry van Bommel: 1. Agrees to present on the following TITLE OR TOPIC: The Gift of Care
2. Agrees to the following FORMAT:
One-Day Workshop.
3. Agrees to the following estimated size of audience:
100-300 people.
4. Agrees to the following DATE:
November 22
5. Agrees to the following TIME:
0900-1630.
6. Agrees to the following LOCATION:
Name of Venue.
7. Agrees to participate in the publicity of the presentation by submitting biographical material and a photograph upon request. Any publicity can only begin after this contract has been signed by Harry van Bommel and your organization.
8. If you wish, Mr. van Bommel will meet the media for interviews when scheduling permits. N.B. If Mr. van Bommel cannot fulfil this contracted presentation because of sickness or accident, transportation delay or interruption, labour difficulties, strikes or any other cause beyond his control, then he will not be liable to your organization for failure to perform nor will he be entitled to any portion of the agreed upon fee, and there shall be no claim for damages or otherwise by either Mr. van Bommel or your organization against each other. Mr. van Bommel agrees to notify your organization of any difficulties in meeting his performance as soon as possible to permit alternative planning (when possible).
Your organization: 1. Agrees to the FEE of =$4000 including GST (7%). Your organization will forward 50% of this investment upon confirming the date of the presentation to Legacies Inc. or $2000. The remaining investment of $2000 is payable to Legacies Inc., on the day of the presentation.
2. Agrees to the following TRAVEL, LODGING & GROUND TRANSPORTATION ARRANGEMENTS:

Your organization agrees to reimburse Mr. van Bommel reasonable air transportation costs to and from the speaking engagement(s). Reimbursement must be paid within 5 working days upon receiving confirmed flight information.

Your organization agrees to arrange reasonable food and lodging (non-smoking room) for the length of Mr. van Bommel's stay and to cover any ground transportation costs (e.g. taxis to and from the airport, taxi to the speaking engagement).
3. Agrees to provide a suitable location for the presentation with the following, specific items:

· overhead projector
· cassette player for audio cassettes,

· portable microphone

· Television/Video screen and DVD player

· sufficient photocopies of materials for each participant (original copies provided by Harry van Bommel).
4. Agrees to have the room set-up in the following way:
Whatever is suitable for the size of the audience and the specific room. People must be able to see the overhead projector screen and television screen.
5. Agrees to assume all responsibility for making sure that any required provincial or local taxes related to the presentation by the speaker, and/or the event as a whole, are paid.
6. Agrees to get any required licenses and insurance for the presentation and/or the event as a whole.
7. Agrees that if the event is postponed by less than 12 months from the original date, then the 50% prepayment is applied to the new date.
8. Agrees that if the event is cancelled or postponed by more than 12 months, your pre-payment is non-refundable. This agreement shall be construed in accordance with the laws of the Province of Ontario.
I agree to the terms set forth in this contract. Date:
Signed by Harry van Bommel: Date:
Organization's Signing Authority
Signing Authority's Name and Position
Organization's Name and Address Contact Person's Name:
Contact Person's Telephone Number: (Day) (Evening)
Contact Person's Email Address Please photocopy the signed contract for your records and return original to Legacies Inc., 11 Miniot Circle, Toronto, Ontario M1K 2K1 Canada, 877.427.7982,
harry@legacies.ca



Appendix 7: Site/Venue Checklist


The following is a checklist and form that may help you in (1) selecting a venue, and (2) making sure the venue you have chosen fulfils your needs (or what to do when it does not meet your needs). Name of Venue
Address
General Manager
Banquet Manager
Other Contact Person
Contact Telephone and Fax Numbers
Contact Email
Distance from Airport(s), Train and Bus Stations, highways Put a checkmark before each item below and any comments after the item.

Free/Paid Parking

Recently renovated, under renovation, will be under renovation during event

Wheelchair accessibility:

To lobby

To registration tables

To event room(s)

To restaurants

To leisure activities

Fire exits

Smoke detectors and alarms

Room temperature controllable during event

Lighting easy to change during event

Soundproofing of room(s)

Other events happening at same time

Safe to store cash and checks

Fire exits nearby

Security on site

Medical facilities on site

Room setup (e.g., theater, classroom)

A/V available

Microphones

Lapel microphones (I prefer these for maximum flexibility in moving around the room)

Lectern microphones

Musical instrument microphones (e.g., if you are playing guitar and singing)

Audience microphones or table microphones for panel discussions

Flip Charts

Sufficient stands/easels and pads of paper

Masking tape or pins to attach any to walls if necessary (and allowable at that venue)

Overhead Projector

Projector

Spare bulbs

Stand with room for overheads

Slides/Films/computer shows (e.g., PowerPoint Presentations)

Projector

Spare bulbs

(Most often, speakers bring their own laptops but some may request to use a laptop at the venue)

Audiotape/CD

Player (either portable or in larger venues they have built in systems)

DVD/VCR

Player (either portable or in larger venues they have built in systems)]

TV monitor or large screen

Spare bulbs

Other Items

A laser pointer for the speaker to point out something on the screen.

It is helpful to have extra-wide masking tape or duct tape to cover extension cords so people do not slip.

Extra markers, overhead projector pens, pads of paper, etc. to accompany any of the audio-visual machinery.

Signs for directions to event registration and room(s) including easels

Large screens (like at rock concerts or political rallies) so large audiences can see the person speaking better

Recording devices like audio or video cameras to record the one-day event.

Strobe or spot lights

Special stage designs or platforms

Dry ice machines for mist/smoke

Onsite office services: e.g., photocopier, telephones, internet access

Comments on staff attitude and helpfulness



Appendix 8: A Sample Press Release


A press release can be sent to the local media but also to allied organizations which you want to inform about the upcoming event. The following press release by Cathleen Fillmore of the Speakers' Gold Speakers' Bureau (http://www.speakersgold.com) is an example for my one-day workshop for professionals, volunteers, family and patients.

Caring for Loved Ones Who are Dying

As his father was dying, Harry van Bommel promised him that he would learn more about caring for those who are dying and he vowed to share what he learned with others.

Although Harry had already postponed a year of University to help out when his mother was dying and had later traveled to Holland to look after his grandfather during his final illness, Harry still felt at a loss attending to some of his father's needs and knew he needed to learn more about the dying.

This was in 1984 and at the time, there were few hospice care programs in Canada and Harry was never told of any of them.

Since then, Harry van Bommel has made good his promise to his father by contributing significantly to the growth of the hospice movement in Canada.

Author of 28 books on home and hospice care, and author of another 20 books, Harry speaks to groups nationally and internationally about caring for people who have long-term condition or who are dying and helps groups raise funds to promote their organizations. 200,000 copies of two of his books have reached an audience of over a million readers making him Canada's most widely read and listened to hospice care writer and teacher.

To celebrate 30 years of hospice care in Canada, Harry is on a cross-country tour to help hospice and community programs increase their public awareness and to help them raise much needed dollars. His speeches and workshops present the stories of patients and families and their care providers. He reminds his audiences that people never have to die in pain. He illustrates how people can live fully until their death through excellent hospice care like that practiced in (name of your community).

For more information, call . (Your name and contact information here) Mr. van Bommel is available for interviews by telephone or e-mail before the event or personally on the day of the event. Call our office to schedule an interview.
30

* The sign "- 30 ­" is the symbol telling the reader that the press release is over



Appendix 9: Final Preparations


Put a check mark before each item as they are completed.

Two weeks before the workshop, send the speaker(s) detailed information that includes:

Information on their flight (if you scheduled it) and their room accommodations.

The name of any person meeting them at the airport, train station or hotel to welcome them, if any.

Contact information for them when they arrive (your telephone numbers at work and home; the hotel's telephone number, a cab company you recommend, telephone number at the venue).

Expected time for them to show up at the venue and directions to it if not at the same location as their accommodations.

Any program changes that affect the speaker(s).

Number of registrants.

The names of any other speakers and guests at the event so the speaker is aware of their names before any introductions are made ­ helps them remember people's names and who they are.

The names of any people sharing a head table or lunch table with the speaker.

During the last week before the event, there are things that must be done:

Confirm all travel and hotel arrangements for your speaker(s) and out-of-town participants.

Confirm the venue's booking, menu, room set up, contact person's name for a/v requirements and room problems during the day.

Call the speaker to confirm they received your package last week, to confirm their availability for the vent and to answer their last minute questions (usually about the number of registrants, directions to the venue). Even though their questions were probably answered in some of the information you sent them originally or last week, they are likely involved in many events and forget specific details quite easily.

Prepare the handout packages for the participants. This often involves combining the handout material with the free 'gifts' by sponsors and the venue (notepads, pens) plus the agenda/program for the day, name badges, evaluation form, information on the organization putting on the event, a greeting from the mayor and other politicians (if suitable for the day), content material from the speaker(s), participants' contact list, venue site plan, tourist information (if appropriate for type of event), exhibitors' contact, sponsors's contact list, etc.

Name badges that hand around the neck are easiest as they do not damage clothing (like stick-on badges). The badge can include first name in larger letters, last name, job title, organization's name where they work. The badge should be checked against the registration form. Have blank badges available to make corrections on site. The badge may include a logo of the workshop title and/or your organization's name as host.

Ensure you have extra registration forms for last minute registrants.

Ensure you have receipt forms (in duplicate) for new registrants as well as receipts for those who pre-paid.

Prepare draft 'scripts' for:
Event Chair

Welcome

Housekeeping (e.g., where restrooms are, introduce co-ordinator for the day who will answer any questions, lunch and break times)

Thank the sponsors and exhibitors

Info on any draws or contests for the day

Where smoking area is
Those introducing and thanking the speaker(s).

Your speaker(s) may well have a basic introduction script prepared for their clients that you can modify to suit the occasion.

Thanking the speaker usually includes a 30-second or less personal highlight or summary of the presentation.
You will need to know how to deal with:

Refunds

Lost badges, programs, etc.

"Lost" registrations

On site registrants who want to attend on "credit" (i.e., pay later)

Pre-registered participants who still owe money

Handling cash and checks on site and where to put it until it can be deposited ­ the venue may have a safe on site that you can use.

Theft of any items

Injuries or medical emergencies (have first aid kit plus contact information for local ambulance/paramedic services)

Complaints about venue, food, speaker(s)
Have enough:

pens and pencils,

paper,

staplers and stables, staple removers,

(cellophane and duct) tape,

scissors, glue,

paper clips,

calculator,

blank name badges,

ribbons to identify speakers, workshop organizers, sponsors,

extra programs for the registration table at the event.

Ensure that you have an up-to-date registrants' list.

Ensure that you have extra copies of the handout packages for last-minute registrants.

Ensure you have cell phones for each of the planners and that they are have sufficient battery life for the day.

Make contact with the venue for any last minute changes, decisions, or requests.

Assign someone, or do it yourself, to welcome the speaker personally upon their arrival. If they have traveled in from out-of-town, it may be helpful to meet them at the airport or hotel or to have a note waiting for them at the hotel from you.

Assign someone, or do it yourself, to prepare and give the introduction to the speaker at the event. This person can also do any "housekeeping" announcements. Make sure they understand the importance of staying on schedule.

Prepare signs (or have the venue do it) showing people:

where to go as they enter the building at the different doorways

which way to go at stairways, end of hallways and at elevators,

outside the venue room(s).

Assign someone to thank the speaker at the end of the event (if different from the person who introduced them). You may decide to give the speaker(s) a memento of the community as a gift so that will need to be on hand for the event.

Prepare a final check for the speaker(s) to cover the remainder of their fee. If you need an invoice, ask the speaker to e-mail or fax it to you immediately so they can be paid on time according to the speaker's contract.

Send out reminder e-mails (or call, if necessary) to registrants with directions to the venue, the starting and finishing times and an offer for last minute discounts to any of their colleagues, family and friends.

Lastly, make sure you have as much rest as you possibly can before the event so that you are relatively calm and relaxed and in control of all the last minute things that happen on the day of the event. It won't go perfectly, but if you have followed most of the steps to now, it will certainly go very smoothly from the perspective of the participants (who rarely know how much effort it takes to put on a good event!).



Appendix 10: Event Day Checklist

Arrive early to set up the registration table and to make sure that the room is set up properly. Make sure there is a natural traffic flow so that people can easily stop to register or collect their handout materials and move on from there to breakfast, snacks or find their seat.

If there are a lot of people expected to come, have two registration tables: (1) for those who pre-registered and just need their handout package, (2) those who need to register.

Introduce yourself to the a/v technician on call during the day and test all audio-visual equipment and any sound system. If the a/v technician is not staying for the day, assign a volunteer to work with the technician to work out typical problems with the system so that the volunteer can meet the speaker(s) needs during the day.

Find out where the lights and temperature controls are and assign a volunteer to ensure that any changes to the lights and temperature during the day are done well. It is amazing how much is wasted during many events while people try to search out the lights and then figure out how to use them.

If you have help, ensure that everyone knows their tasks and has the tools and materials needed to fulfill their task.

Have a 'greeter' beyond someone at the registration desk. When people first arrive, they don't know where to go, don't know how to get rid of their coat, don't know where the restrooms are, where to sit, don't know other participants, etc. The more you can do to welcome them, the greater their enjoyment of the day. Like visitors to your home, the more personal the welcome, the more pleasant the visit.

Place sufficient signs around the venue so people can find the rooms easily.

If there is a complimentary breakfast, ensure that it is well laid out and in time for early arrivals. The people from farthest away are usually the first to arrive and they have often not had anything to eat.

Have the speaker(s)'s greeter on standby as you are not sure when they will arrive. This person will then escort the speaker(s) to the room, help them set up, show them where the restrooms are, introduce them to the people helping with sound, lights, and the a/v equipment. They should be the speaker(s)'s assistant for the day to ensure that everything they need is available to make the day go as smoothly for them as possible.

If you are the only event planner for the day (as opposed to a committee member), then you need to be readily accessible to everyone else (those helping and those participating). It is best to stay near the registration table or in the event room.

During the day, as decisions need to be made about when to break, how to stop the speaker(s) for lunch, etc., you need to be readily available as well. Things may go wrong with the a/v equipment and you will need to find the technician. The food may be late for lunch and you can ask the speaker to go a bit longer. The room temperature will likely need to be changed from the cool of the morning to the heat of the day.

At the end of the event, someone will need to thank the speaker, present them with a gift (if appropriate).

Make sure that participants are asked to fill out their evaluations before leaving (people rarely send them in afterward). As an incentive, give each a 'parting' gift of a donated item from one of the sponsors in exchange for the evaluation form.

After the event, pay the speakers the remainder of their fee and pass along any general feedback you have heard from the participants.

Once everything is cleaned up, the speaker(s) and participants have left, take a moment with those who have helped out to say "thank you" and to celebrate in some small way. You have pulled off a successful event with their help and you all deserve to feel good about that. Most often, people just shuffle off home exhausted and relieved that the day went well. People should leave more excited than that!



Appendix 11: Program Requirements

EQUIPMENT
(Date you ordered equipment if you need to rent them):

Overhead Projector o VCR + TV (Monitor)

Video camera o Flip Chart(s)

Slide Projector (+ extra bulb) o 16 mm Projector (+ extra bulb)

Screen o Chalk board

Lectern o Microphone(s)

Extension cord(s) o Tripod

Tape Recorder/Player & Speaker o computer

LCD projector o Other:

PERSONAL ITEMS:

Handout Resources:

Reading Materials: (List under here)

Physical Items: (List under here)

Agendas/Schedules o Attendance Forms

Name Tags o Evaluation Forms

Flip Chart Markers o Overheads

Overhead Pens o Overhead Blanks

Slides o Pointer

Videos/Films o Audio Tape(s)

Accessories:

Chalk o Masking Tape

Scotch Tape o Paper & Pens

Scissors o Thumb Tacks

Ruler o Paper Clips

Correction Fluid o Direction Signs for Classroom

Personal Accessories:

Water Glass o Candy

Tissues o Brush/Comb, other grooming items

Other Items:



Appendix 12: Evaluation Form

A Simple Version
1. What did you like or find most useful about this event?
2. What did you like or find least useful about this event?
3. Any other comments or suggestions?



Appendix 13: Evaluation Form

Detailed Version (Your Point of View Helps Us Improve Our Events) NAME:
DATE: Please circle a number to indicate your evaluation. Five (5) is the highest rating you can give; one (1) is the lowest.

SPEAKER EVALUATION COMMENTS
1. Apparent knowledge of the subject 1 2 3 4 5
2. Apparent interest and enthusiasm 1 2 3 4 5
3. Clarifies, simplifies theories or abstract ideas 1 2 3 4 5
4. Confidence in self and ability 1 2 3 4 5


SPEAKER'S COMMUNICATION SKILLS
1. Voice level 1 2 3 4 5
2. Voice tone 1 2 3 4 5
3. Use of examples 1 2 3 4 5
4. Asks meaningful questions 1 2 3 4 5
5. Encourages participant contributions 1 2 3 4 5
6. Participants' interest generated 1 2 3 4 5
7. Pace and flow of lesson 1 2 3 4 5
8. Mannerisms and gestures 1 2 3 4 5
9. Understandability (choice of words, etc.) 1 2 3 4 5
10. Learning atmosphere created 1 2 3 4 5
11. Control and direction of class 1 2 3 4 5
12. Appearance (dress, etc.) 1 2 3 4 5
13. Culturally unbiased 1 2 3 4 5

EVALUATION OF PREPARATION
1. Organization of presentation 1 2 3 4 5
2. Thoroughness of preparation and presentation 1 2 3 4 5
3. Logical Progression of presentation 1 2 3 4 5

EVALUATION OF RESOURCE MATERIAL
1. Organization of Materials 1 2 3 4 5
2. Easy to Read 1 2 3 4 5
3. Sufficient Information 1 2 3 4 5
4. Self-Instructional 1 2 3 4 5
What did you like most or find most useful about this program and the resources used?
What did you like least or find least useful about this program and the resources used?
What would you change or do differently about this event?
In a similar event, how would you change your own participation to make the event more useful to you?
How would you change this evaluation form?
Any other comments or suggestions? (Please answer on the back of this page.)

Event Planning Guide


Below is a FREE iBook of our book Event Planning Guide.


In return for your reading and printing off this book, we ask only that you email us. This lets us know how many people are accessing this FREE information. That’s it! Just email us:

harry@legacies.ca


If you find the iBook helpful, please let other people know they can access it for free too!


Copyright © 2006 Harry van Bommel

All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical copying, recording or otherwise, except with the prior written permission of the author or under license from the Canadian Copyright Agency.

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